Constraint workflow
Send PDF Under 5MB
Use this when portals reject files over 5MB and you need to pass on the first try.
Target: < 5MBTypical time: 4-7 minMain risk: Readability drop
Workflow steps
- Split by sections first
Segment large files before compression to avoid all-or-nothing failure.
- Remove non-required pages
Shrink size by content pruning before quality tradeoffs.
- Compress to under 5MB
Use email-oriented profile and re-check key text blocks.
Constraint-to-action map
- Hard cap: attachment must be under 5MB · Use split + trim before maximum compression.
- Single-file required by recipient · Compress each section first, then merge minimal successful outputs.
- Dense charts become hard to read · Roll back from maximum to balanced and trim more pages instead.
Final checklist
- Output file is below 5MB with correct page order.
- Small text remains readable at 100% zoom.
- Filename is versioned for easy handoff tracking.